I’ve been working with Office and Project for a while now, and one of the things I love about the new 2010 version is that you can save as PDf from almost any application.

So today I was saving a Project plan as a PDF, and noticed it was breaking across pages in weird ways. Since I’ve done something similar with Visio a LOT, I figured the control for page size would be in the page setup, but I couldn’t find any mention of page setup in the menus or ribbon bar …

So hunting a bit, I figured that it might be on the print preview, which I found on the “File” tab:

And that’s when I got stymied for a bit: the controls for page setup were all greyed out:

 

Finally it occurred to me that maybe I needed to have Print Preview working, and off to the right was a button that said “Print Preview”:

Clicking that activated all the controls, and I could see a preview of the printout, and even get to the handy dandy Page Setup (as well as the other page settings):

For this particular one, all I wanted to do was change the page size to be bigger (so I chose the 11×17 in landscape), and limit the dates to this contract year.

 

But clicking the “Page Setup” also lets you do things like scale the printout to fit the page, set margins, etc:

 

Once you have everything the way you want it on this page (IOW the image of the printout on the right looks good), you can click “Save As” and choose PDF as the format you want to save:

 

 

The newly saved document will be scaled and limited to what you chose on the File/Print/Print Preview settings !

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JetBlue Airways logo Category:Airline logos
Image via Wikipedia

I was on my way home from a business trip and wanted to print my boarding pass. Most hotels have a PC set up that is primarily for that purpose, and this one was no different.

The PC they provide is set up so that it wipes itself every time somebody logs in, which in theory protects you from somebody eavesdropping and/or stealing your information. The down side to this approach is that you’re stuck with whatever they decide is the right version of software to work with.

The problem (for me) came in because I was flying JetBlue. Now I love JetBlue, but they (for some unknown reason) use Flash in the page to print out your boarding pass.

You’d think this wouldn’t really be much of a problem, since I’m sure they probably have some sophisticated check that will catch if the browser doesn’t have Flash and redirect you.

… Except …

The PC did have Flash loaded, but the JetBlue page wanted a higher version installed than was on the machine. So the browser helpfully asked if I wanted to upgrade, which I said “yes” to, only to find that the generic login doesn’t have install permissions (surprise, surprise).

So I asked the desk to help, but they had even more locked down machines, so I figured I’d just have to punt.

Until I remembered that I had my Mac with me. I went to my room, ran through printing the boarding pass from the JetBlue site straight to PDF. Then I uploaded the PDF to my Google Docs.

Back down to the hotel computer, log into my Google Docs, open the PDF and presto – the boarding pass is printed !

Bottom line is that by relying on Google to connect me, I was able to get what I needed in spite of the software incompatibility. Once again I’m loving the cloud (and Google Apps).

I’ve made a slight change to the way I’m doing meeting minutes for standing meetings that I find helpful.

I am using a feature of OneNote that allows me to check off attendees a bit more easily.

It’s a bit of setup in the beginning, but it really works nicely once you have it done the first time.

Step 1: launch your meeting notes as usual from Outlook (by clicking the OneNote button on the ribbon). If you’ve installed the meeting template you’ll see something like:

Step 2: Now, because we haven’t figured out how to make the fields all flow into the right place in the template, a lot of the meeting information is actually way down at the bottom of the template. So scroll down until you see the meeting information (normally I just delete that). In this example, no attendees show up (I think because it’s not my meeting):

Step 3: Insert the meeting details by choosing “Insert Outlook Meeting Details” from the menu (Do this near the existing text in the notes so that you don’t have to scroll as much):

Step 4: Choose the meeting you want the information for from the list:

Step 5: Now you have a copy of the information for the meeting, including the attendee list (in the order it is in the invite):

Step 6: Copy the list of attendees to the Attendees section of the notes:

Step 7: Highlight the names and choose the “To do” tag from the tags list on the ribbon bar (or hit ctrl-1):

Step 8: Reformat the attendee list in whatever way makes the most sense to you (for long lists I typically split it into multiple columns):

Step 9: use this as the template for your roll call, click the check box for anybody who is in attendance, uncheck if they’re not. If your attendee list doesn’t change much, you can just copy the notes from a prior meeting and go forward with that.

It’s also easier for people receiving the notes to see who was actually there.

One more thing I ran into after posting the blog on my Microsoft Office update problem originally. Turns out that the update reassociated all of the “Office” files with the Microsoft programs (even though they don’t exist on my machine), so double-clicking a document for instance tries to open it with Microsoft Word (which of course fails).

To reassociate the documents:

  1. Go to Finder and right click a document
  2. Choose “Get Info” from the pop-up
  3. Look for the section that says “Open with:”
  4. Change it to Open Office (or whatever your Office equivalent is).
  5. Click the “Change All …” button to make it global

Once that is done, double-clicking should once again open the file with the program you’ve picked.