…Or, how to  reduce email without leaving the group…

I work with a job search group called Job Connections (http://www.jobconnections.org) which connects to members with a Yahoo group. It’s a moderated group whose membership is generally restricted to people who have actually attended a Job Connections meeting.

It’s a pretty busy group, so there are a lot of emails that get sent out (mostly about job postings that somebody received and is not interested in pursuing). As a result, the most frequently asked question to the group is: “How do I reduce the amount of email I receive from the group without leaving the group?”

Fortunately, Yahoo groups have preference settings that you can use to control the level of email you get sent.

The basic options are:

  1. Individual Email – Receive every message posted to the group
  2. Daily Digest – Receive a summary of up to 25 messages in a daily email.
  3. Special notices – Receive only messages from the moderator
  4. Web only – no email ever, you have to log into the group to see the messages.

The easiest way to edit the preferences is to go to http://groups.yahoo.com/mygroups?edit=1 and change the settings. If you are not yet logged into your Yahoo account, you’ll get the login screen:

Yahoo login

After logging in, you’ll see the group edit page that will look something like this:

Yahoo groups edit

Just click the “Message Delivery” drop down to change to one of the options described earlier.

Alternatively, you can log into the group and click on the “Edit membership” link at the upper left corner of the page and change things there.

Yahoo group edit membership

Clicking that link takes you to the membership preferences page for that group where you can change a number of things, including the email preferences:

Yahoo group membership prefs

Finally, if you want to control your email options via email, Yahoo also provides a way to do that. Basically there are email aliases that let you set a number of your preferences simply by sending an email to them (more fully described in Yahoo help at  http://help.yahoo.com/l/us/yahoo/groups/original/members/email/email-01.html):

Please Note: The email addresses above are specific to Job Connections, to do the same for a different group, replace “cpc_job_connections” in the above commands with the actual name of the group (e.g., pastry_chefs-subscribe@yahoogroups.com)

I recently ran across a post by Michelle Hancock on LinkedIn and noticed that she had her email address showing right below her name. I sent her a LinkedIn message asking her how she did that, and she kindly replied that I could call her and she’d walk me through the process.

As it turns out, all she did was to append the email address to the end of the field for her last name.

So here’s the walk through:

  1. Go to your LinkedIn profile. You get there by clicking on the “profile” link on the right hand side from LinkedIn
    Step 1
  2. You should see your profile as it exists now and some links to edit, choose the one next to your name.
    profile selected
  3. You’ll be prompted to log in again (I think they do this for security reasons).
    login screen
  4. Once you get the edit form, tab to the last name.
    update form
  5. Go to the end of your last name, add a space or two, and then type your email address (or phone or whatever other info you want to show up there).
  6. Click save, and your new profile will display with the additional info attached
    profile selected

The down side to this is the same as the up side: now everybody has your email address, so if you’re worried about SPAM bots, you may want to put a space in there, or type it out as “me AT mydomain.com”.

And that’s all there is to it – now you have your email address where anybody can find it.

Note: Walt Feigenson tells me that this may be against the LinkedIn Terms and Conditions, and that you should only put the email in your profile. I haven’t verified this yet, but when I do I will update this post again with my findings.